Credit: John Cairns

Credit: John Cairns

Suppliers List

Whether you want to offer your delegates tours or teambuilding experiences, or you require a florist or specialist AV to put the finishing touches on your event, our free service includes helpful pointers for local events services. Please note that we cannot officially recommend these suppliers, however, the following services have been used and/or recommended by our venues and others:

Oxford Event Hire – Event & Catering Equipment Hire - From forks to fridges, tables & chairs, glassware & kitchen equipment. They deliver high quality equipment straight to your venue and collect items dirty - enjoy your event with no added stress. They have traded with University venues for over 15 years
Boys and Girls Promotions – Corporate events staffing agency which has worked closely with many University venues

  • Professional Conference and Meetings Management

Archer Yates Associates Ltd – Supplying online registration, onsite event management and budgeting assistance. Archer Yates Associates have worked with many of the colleges and departments of the University for over 20 years 
Gaea Events - With a team based in Oxford, Gaea Events is highly experienced in organising events for the University and its colleges. Gaea offers full logistical planning and management services as well as guest & RSVP management, event branding, and stage design

  • Corporate Gifts

Oxford University Shop – Official merchandise including stationary and other corporate gifts to provide the perfect memento for your delegates with profits supporting the University
AG Products - Advertise your business, organisation, or event, by supplying new & exciting printed promotional merchandise. They have suggestions, from a vast range of products, best suited to your target audience & budget
T.O.A.D - Unique spirits made with ancient and genetically diverse populations of Rye, Wheat and Barley, grown exclusively for T.O.A.D on local Oxfordshire farms
Keepr's - Delicious range honeys, jams, award-winning gins and handcrafted seasonal honey & fruit infused sprits produced in the Cotswolds & Oxfordshire
Happy Cakes – From cakes for intimate parties to hundreds of logo cupcakes, they use high quality, well sourced seasonal ingredients
PoppyRed Cake Company - They can create anything from a large cake that cuts into 160 portions, with a company logo hand iced on the top, down to mini individual cakes or cupcakes with edible images on the top

  • Catering

Oxford Fine Dining -  Their chefs use innovation & creativity tailored to you to ensure deliciously different menus on your most special occasion
Lamb Catering - A family-run Oxford-based business with over 30 years experience in event catering
A & J Catering Oxford - Providing bespoke corporate catering solutions tailored to your needs.
The Oxford Food Company - High quality fresh food, great service & a wide range of options to choose from
Organic Deli Cafe & Wholefoods Store - Providing delicious catering to varying university departments for over 10 years
Tailor Made Top Nosh - Bespoke quality private fine dining for dinner parties, weddings, functions & special events
Mortons -  Established for over 20 years as one of Oxford's favourite sandwich bars & caterers
Passion for Food - A flexible, tight-knit team that are totally committed to making your special occasion a complete success
Elegant Cuisine - Operating for over 50 years, they deliver sensational seasonal & locally sourced menu's, prepared by their talented chefs & long serving waiting team

  • Flowers

The Cotswold Florist - Oxfordshire
Nong Smitinand – Oxford
Daisies Flower Shop – Central Oxford
Fabulous Flowers – North Oxford
Joanna Carter – Oxfordshire
Sarah Harper – Central Oxford

  • Audio-visual Equipment Hire & Tech

Moonlite Productions - Full Event Production services for all types of event. They work closely with their clients to provide the best solutions for all budgets, while producing every event with a unique and ultimately professional finish
City Audio Visual - AV, translation booths, display screens and more. Have worked with many Oxford University venues in the past
THAT Event Company – Imaginative AV including lighting design, combining extravagance with cost-effectiveness, serving Oxford for intimate gatherings to large-scale University balls. Can also offer event planning services
LNP Sound – AV & Entertainment
Elonex - Bring energy & innovation to your exhibition stands, event production, conferences, product launches & integrated marcomms campaigns
Live Wire Productions - Founded on a passion for entertainment, they provide entire event production, AV, lighting and sound solutions for small, exclusive events to large scale conferences, working closely with the client all the way
RDProductions - Aspire to create the best atmosphere to suit your function. With friendly staff and fantastic set-ups, they can create the best design and production to complement your function/event

  • Photography & Filming

Five On A Bike - Using a highly creative production team, they produce a wide range of film content to complement your marketing mix
Carol Elizabeth Photography – Dedicated wedding photographer
Chaz Snell – The Plastic Goldfish Company
John Cairns Photography
Ryan Cowan
David Fisher
Rob Judges
Tom Weller
Bright Lens

  • Music & Entertainment

Elle Entertainment - a perfectly small, boutique agency with a big heart, passionately providing handpicked entertainment acts that WOW!
Silhouette Sarah - Silhouette Artist who has been cutting silhouettes at prestigious events, weddings, and parties since 1999
Sandy's On-The-Move - a personalised drinks and live music service; their portable piano is a unique feature to add to any event for either a gentle ambience or a headline
Live Music International - Agency representing a wide variety of musicians and bands
Tori Handsley – Harpist
Seven Casino Nights – Casino Hire
Orchestra of St John’s – Their profits support Music For Autism, a charity providing concerts to children with autism and their carers
Pavlova Wind Quintet – Specialising in background music for conferences
The Oxford Gargoyles – Student Jazz A Capella
Opera Anywhere and Singing Waiters
Tim Podesta - Professional toastmaster, specially trained for special events such as weddings

  • Transport

Cycle Land - online bike sharing community started at Oxford University. An easy way to hire bikes if you're visiting for an event!
Go Green Taxis - Environmentally friendly taxi service local to Oxford and the surrounding areas
Percy’s Travel – Oxfordshire-based Coach Hire
Bakers Coaches - Oxfordshire-based Coach Hire 
Intx - Top quality cars, MPV’s, mini coaches & large coaches, professionally driven by experienced local chauffeurs & drivers all across the UK.
Summertown Executive – Executive chauffeur service
Premier Carriage – Luxury wedding vehicles

  • Pre/post Conference Trips & Sight-seeing

Oxford Cycle Bus - Take your guests on an amazingly unique cycle experience around Oxford
The Carter Company - Cycling & walking travel experiences within the Cotswold Villages & Oxford 
My Oxford Travel
Oxford University Tours
Guided Walking Tours of Oxford
Bill Spectre – Ghost tours
Experience Oxfordshire – tourist information/ welcome packs, sightseeing bus tours

  • Marquees

Florey Marquee Hire
Bucks Wigwams
Cascade Events
Marquees and Pavilions
Oxford Marquees
Banbury Marquees
Mudway Workman
Cotswold Marquees

  • Local Hotels

If we are unable to help you find bedroom accomodation for your event within one of our venues, or if your event is within University term time, please see this list of local hotels.

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